Camera-Ready Submission

If you have received the paper acceptance email from IST’2018 TPC chair, please use this authors instructions to prepare your final camera ready paper and copyright file. In this procedure, there is no difference between oral and poster papers

To present your paper and for consideration of its inclusion in the Proceedings of IST’2018, you need to correct your manuscript based on the reviewers' comments.

Formatting Instructions
Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF eXpress to generate a compliant file. Your final paper is planned to be included in IEEE Xplore. However, IEEE reserves the right to exclude an acceptance paper from inclusion in IEEE, if it is not presented at the conference or it does not meet IEEE’s quality standards.. Please follow the following steps to finalize the camera ready version of your paper:

  1. Prepare in the IEEE double-column format using IEEE Manuscript Templates for Conference Proceedings available in IEEE Template for Conferences.
    • Do not add any page numbering, header or footer (other than the copyright info and symposium title discussed below).
  2. Insert an appropriate copyright clearance code notice is to appear on the bottom of the first page of your paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding.
  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:978-1-5386-8274-6/18/$31.00 ©2018 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-5386-8274-6/18/$31.00©2018 European Union
  • For all other papers the copyright notice is: 978-1-5386-8274-6/18/$31.00 ©2018 IEEE
  • Latex users can add following lines just before begin{document} for the copyright notice to show up (shown below as an example for the third case above):
    • - Copyright notice - add the following lines just before \begin{document}:
      \IEEEpubid{\makebox[\columnwidth]{978-1-5386-8274-6/18/\$31.00 ©2018 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

  • MSWord users can use: ‘Insert’ -> ‘Text box’, insert the appropriate copyright notice in the textbox, and place the box (without border) at the bottom left corner on the first page.
  1. Insert the IST’2018 title, in a way similar to that explained above for insertion of the copyright clearance code. The title is:
    2018 9th International Symposium on Telecommunications (IST'2018)
    It should be inserted at the top left corner on the first page only.

    Hint For Latex Users - Insert the IST’2018 title at the top left corner on the first page only:

            - use the \usepackage{eso-pic}
            - insert the following commands just after \begin{document}
                    \AtPageUpperLeft{\put(0,-10){\makebox[\paperwidth][l]{2018 9th International                 Symposium on Telecommunications (IST'2018)}}}

  2. Go to IEEE PDF eXpress Plus Website  and follow steps described below.
    • First-time users should do the following:

      An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

      1. Select the New Users - Click Here link.
      2. Enter the following:
        • 45630XP for the Conference ID
        • your email address
        • a password
      3. Continue to enter information as prompted.
    • Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.
    • If you receive a message about a later date for opening the site, please be patient and try again. The site will be open shortly.
  3. Fill out and submit the following form to access the IEEE Electronic Copyright Form (eCF) system. The eCF system allows you to complete and sign the copyright release form. You must complete the IEEE copyright release form using the eCF system in order to submit your paper. This copyright release form MUST be COMPLETED when you are submitting your paper. A FULL/COMPLETE author list is needed.

    Please note: You are stating that the material in your paper is original and you have not previously released copyright for this paper to another party. We cannot publish your paper without this properly completed form.

    * Required

    *Paper Title:

    *Author Name(s):

    (Multiple authors separated by commas)

    *IST PaperID:
    *Author Email:

    Then click on the button "Submit to IEEE Copyright System". This will then walk you through a series of steps. Make sure that the title/author list is EXACTLY as it's in your final camera-ready paper. If any correction is to be done, please do this first before proceeding with the copyright step. Please complete the e-copyright form by the deadline.

  4. Once your paper has been converted into an IEEE Xplore-compatible PDF file, you will need to rename your file for final submission to IST2018 as follows: IST2018_PaperID_FirstAuthorSurname.pdf. For example: IST2018_0814_arezoomand.pdf.

    - Save the "Copyright Receipt.pdf" which has been sent to your mailbox on the completion of STEP 4, as CR_PaperID_FirstAuthorSurname.pdf. For example: CR_0814_arezoomand.pdf.

  5. Send us the following items in ZIP or RAR format to the official email of IST`2018 (,before 17 Nov 2018:
    • Oral/Poster camera-ready paper in Docx Fromat.(If you use LaTex it is not neccessory to send Docx File,please be sure that your PDF eXpress ready file is completely based on IEEE PDF eXpress Format)
    • Renamed PDF eXpressed file in Camera Ready File
    • Renamed Copyright file in Copyright
    • Abstract docx file in Supplementary files

(Do not forget to mention your Paper ID in Email Subject and Name your sent ZIP or RAR file to the Paper ID)

If you have any enquiries about the above-described procedure, please contact:
Phone: +98 21 84978133  -  84978152
Fax: +98 21 88009885